Player Eligibility – Managers must ensure that only eligible players are registered with the league. Non-league teams must still comply with FA rules for small-sided formats.
Team Selection & Conduct – Managers are responsible for selecting the squad and ensuring appropriate behaviour from players, parents, and spectators.
Supervision – Players must remain within the designated training and match areas at all times unless given permission.
Code of Conduct – Managers and teams must follow the Club’s Code of Conduct at all times.

Finance & Administration

Registration & Subscriptions – Managers must support the timely collection of registration and training fees and ensure any delegated responsibility is regularly reviewed.
Financial Oversight – Managers must keep accurate records of any cash handling or payments. All team funds must be transferred to and held by the Club.
Minor Purchases – Managers may spend up to £20 per month on essential items with receipts. Anything over this must be approved in advance.

Equipment & Facilities

Matchday Setup – Managers are responsible for setup and takedown of match equipment, including goals, corner flags, and Respect barriers.
Kit & Inventory – A kit inventory should be maintained. The Club will replace items worn through fair use; lost items may need to be paid for.
Club Representation – Only registered players may represent the Club in matches.
Damage Reporting – Any accidental damage to club or venue property must be reported to the Facilities Manager or Secretary immediately.

Communication & Club Engagement

Matchday Logistics – Managers should share directions for away games and help coordinate player transport where needed.
Meeting Attendance – Every age group must be represented at monthly Management Committee meetings.
Pitchero App – Managers are expected to use the club’s official app (Pitchero) for communication, attendance tracking, and match management.
Complaints & Concerns – Any issues should be raised in line with the Club’s Complaints & Disciplinary Procedures.

Health, Safety & Compliance

First Aid – Each coach/team manager must have an in-date First Aid qualification. Training can be arranged through the Club or FA.
Coaching - Each coach/team manager must have the FA Introduction to Coaching Football or FA Level 1 certification
Support – anyone who supports the coaching team in training must have the EE Playmaker certification
DBS Certification – All managers and assistants working with under-18s must hold a valid, FA-approved DBS certificate.
Safeguarding Training – Coaches and volunteers must complete the FA’s online Safeguarding Children course and ensure it is renewed every 2 years
Data Protection – Managers must handle personal data responsibly, in line with the Club’s Data Protection Policy and GDPR.

Safeguarding Responsibilities

At GCFC, safeguarding is everyone's responsibility. Managers and coaches play a vital role in keeping children safe.

Welfare Officer – Managers must explain the role of the Club Welfare Officer and signpost parents/players to them as needed.
Awareness – Coaches should be alert to issues affecting players, even outside football activities.
Approachability – Managers must create an open and supportive environment for players to raise concerns.
Reporting Concerns – Any safeguarding concern, no matter how small, must be reported to the Club Welfare Officer immediately.
Professional Conduct – Coaches must act in a way that is beyond reproach and avoid situations that could be misinterpreted.
Duty of Care – Managers must always act in the best interests of the players while under their supervision.

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