General Use of Data

1. Gomersal & Cleckheaton Football Club (“the Club”, “we”, “our”, “us”) handle personal data for current, former, and on occasion prospective players and their parents or guardians, volunteers, Committee members, other Club officials, County FA Officials, League officials, referees, coaches, managers, third parties, suppliers, and any other individuals that we communicate with.
2. In your official capacity with the Club, you may process personal data on our behalf and we will process personal data about you. We recognise the need to treat all personal data in an
appropriate and lawful manner, in accordance with the EU General Data Protection Regulation2016/679 (GDPR).
3. Correct and lawful treatment of this data will maintain confidence in the Club, and protect the rights of players and any other individuals associated with the Club. This Policy sets out our data protection responsibilities and highlights the obligations of the Club, which means the obligations of our officers, committee, volunteers, members, and any other contractor or legal or natural individual or organisation acting for or on behalf of the Club.
4. You are obliged to comply with this policy when processing personal data on behalf of the Club and this policy will help you to understand how to handle personal data.
5. The Club Management Committee will be responsible for ensuring compliance with this Policy. Any questions about this Policy or data protection concerns should be referred to the Club Secretary.
6. We process volunteer, member, referee, coach, manager, committee, supplier and third-party personal data for administrative and Club management purposes. Our purpose for holding this personal data is to be able to contact relevant individuals on Club business and our legal basis for processing your personal data in this way is the contractual relationship we have with you. We will keep this data for a maximum of 12 months after the end of your official relationship with the Club unless required otherwise by law and/or regulatory requirements. If you do not provide your personal data for this purpose, you will not be able to carry out your role or the obligations of your contract with the Club.
7. All the key definitions under GDPR can be found at https://ico.org.uk/fororganisations/guideto-the-general-data-protection-regulation-gdpr/key-definitions/